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Byck Elementary School (circa 1960's)
Archives and Records Center
Monday thru Friday 7:30-4:30 p.m.
Phone: 502-485-3098
Fax: 502-485-6071
Records Management/Archives..........Destruction Certificate..........About Us
JCPS History..........Archives Virtual Tour.......... Contact Us
In Search of Schoolhouses (PDF)
Records Management/Archives
To manage and archive records, all the following documents are needed:
JCPS Archives Policies and Procedures (PDF)
Revised 9/6/06
Answers to your questions about managing
and archiving JCPS records
Public School Model Records Retention Schedule (PDF)
Revised 10/4/06
The state-issued book that identifies school district
records with series titles, numbers, and retention periods
Extended Retention Periods for JCPS Records (PDF)
Revised 10/4/06
**Required** supplement to records schedule --
some records must be kept longer in the District
Download transmittal form in Word
Quick Checklist for Preparing Records (PDF)
Examples for label and transmittal completion (PDF)
To document destruction of records:
Online Destruction Certificate and Instructions (PDF)
The Archives and Records Center of the Jefferson County Public Schools District is the official repository for all JCPS records. As the repository, the Archives and Records Center is responsible for complying with state and federal laws, including those governing privacy and public access; micrographics, photographic, or electronic storage and reproduction; and also the disposition and destruction of records.
The Kentucky Department for Libraries and Archives has established procedures, regulations, and standards for the retention, disposition, and reproduction of the records of state agencies.
These procedures, regulations, and standards, pursuant to KRS 171.140-171-740, impose obligations upon the Jefferson County Public Schools. It is the responsibility of the Archives and Records Center of the Jefferson County Public Schools to meet these procedures, regulations, and standards.
The Archives and Records Center is responsible for appraising, accessioning, preserving and making available, permanent records that have been preserved because of their continuing or enduring value beyond the time they are needed for administrative, legal, or fiscal purposes.
History folders are available in the Archives and Records Center on the Louisville and Jefferson County Public School Districts and on individual schools, both open and closed. There are also commencement programs; yearbooks; directories and individual folders on topics related to education. Original documents, yearbooks, etc., are not circulated, however, copies can be made at a cost of 10 cents per page.
Last updated:9/2/2009
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